2024-25 Meeting Documents - Birmingham Falls Elementary School

August 2024

Agenda

Birmingham Falls Elementary School Governance Council
Friday, 8/16/2024 | 7:15 am – Conference Room

Meeting Norms

Be Respectful of Others’ Opinions | Work for the Good of All Students |

Transparency of Communication to all Stake Holders

Time	Item	Owner
7:15 am	Call to Order:	Mr. Webb
7:16 am	Action Item: Approve August Agenda	Mr. Webb
7:17 am	Action Item: Approve May Meeting Minutes	Mr. Webb
7:18 am	Public Comment:	All
7:30 am	Informational Item: Meet New members again and Webb’s Words (updates about BFES)	Mr. Webb
7:40 am	Informational Item: PTO Update	Mrs. Morris
7:50 am	Action Item: Determine SGC Officers: Chair, Vice Chair, and Parliamentarian	Mr. Webb
7:55 am	Action Item: Determine Committees: Budget/Finance, Outreach/Community, Principal Selection Committee	New SGC Chair
8:00 am	Discussion Item: BFES Perception Survey Review · Any Updates? · Any ideas?	Mrs. Drye
8:30 am	Action Item: Next Meeting Date and Meeting Adjournment	New SGC Chair

SGC Members

Mr. Don Webb, Principal | Mrs. Tracy Drye, Parent Representative

Mrs. Jennifer Whitmer, Staff Representative| Mrs. Adrienne Ambrose, Staff Representative

Melissa Morris, Community Member | ?, Parent Appointee

Will Hunter, Parent Representative | Jenny Hillman, Faculty Appointee

Natasha Sanford, Faculty Appointee | Lindsey Weaver, Parent Representative

Officers and Committees

Chair –

Vice Chair –

Parliamentarian –

Budget/Finance	Outreach/Communication	Principal Selection Committee

Summary

SGC Member Attendance:

Don Webb, Principal	X	Natasha Sanford, Staff (Parliamentarian)	X
Tracy Drye, Parent (Chair)	X	Adrienne Ambrose, Staff	X
Melissa Morris (Vice), Community Member	X	Jennifer Whitmer, Staff	X
Will Hunter, Parent	X	Jenny Hillman, Staff	X
AJ Calloway, Parent		Lyndsey Weaver, Parent	X

Guest Attendance: Katie Kinsey

Action Items:

Motion	Time	By Whom	Second By	Voting Results
Meeting called to order	7:15 AM
Motion to approve August 2024 agenda	7:16 AM	Melissa Morris	Lyndsey Weaver	Unanimous
Motion to approve May meeting minutes	7:17 AM	Adrienne Ambrose	Lyndsey Weaver	Unanimous
Motion to approve SGC Officers:	7:25 AM	Jenny Hillman	Lyndsey Weaver	Unanimous
Motion to approve Committee Members:	7:35 AM	Lyndsey Weaver	Jenny Whitmer	Unanimous
Next Meeting Date & Meeting adjourned at 7:50 am	7:50 AM	Jenny Whitmer	Melissa Morris	Unanimous

Informational and Discussion Items:

Informational Item: Webb’s Words

8.16.24 = 10-day count

Our numbers are down by 25 students this school year.

Last year we ended with 760 students in the school…we had a large 5th grade class.

This year we were supposed to have 719 students, but we now have 694 students.

Staff will be informed as soon as Mr. Webb receives definitive information. Community after if we have to put a plan for staff/student movement together.

Informational Item: PTO Update

Membership Drive through September 12th and provide popsicles for 100% participation

Bobcat Bash on September 26th

Status – PTO is going well and looking to bring in new ideas.

Golf Tournament, March 25th

Read-A-Thon in November and details will be provided.

Discussion Item: BFES Perception Survey Review

Over the last year we did a 3-part study and did 1 on 1 interviews with the staff and focus groups that seek to find out what is going well and what can we improve upon.

We also did a parent focus group.

We did a student survey and received positive feedback. Students felt safe at our school.

What should our next steps be?

Students should hear the results of the survey. Example: You (student) said this (_____) here is what we are going to do (______).

Next step: Comprise a student-friendly: Video or PowerPoint to share on BBC news to inform students of the survey results.

Parents will receive the student survey results too.

Next step: Looking at our action steps that we have already taken and reviewing these with our staff…one year later.

Minutes

Friday, 8/16/2024 | 7:15 am – Conference Room

Meeting Norms

Be Respectful of Others’ Opinions | Work for the Good of All Students |  Transparency of Communication to all Stake Holders

Time	Item	Owner
7:15 am	Call to Order	Mr. Webb
7:16 am	Action Item: Approve August Agenda Motion to Approve: Melissa Morris Second: Lyndsey Weaver	Mr. Webb
7:17 am	Action Item: Approve May Meeting Minutes Motion to Approve: Adrienne Ambrose Second: Lyndsey Weaver	Mr. Webb
7:17 am	Public Comment: N/A	All
7:17 am	Informational Item: Meet New members again and Webb’s Words (updates about BFES) 8.16.24 = 10-day count Our numbers are down by 25 students this school year. Last year we ended with 760 students in the school…we had a large 5th grade class. This year we were supposed to have 719 students, but we now have 694 students. Staff will be informed as soon as Mr. Webb receives definitive information. Community will be informed as soon as Mr. Webb receives information of staff and student movement.	Mr. Webb
7:20 am	Informational Item: PTO Update Membership Drive through September 12th and provide popsicles for 100% participation Bobcat Bash on September 26th Status – PTO is going well and looking to bring in new ideas. Golf Tournament, March 25th Read-A-Thon in November and details will be provided.	Mrs. Morris
7:25 am	Action Item: Determine SGC Officers: Chair, Vice Chair, and Parliamentarian Appoint: Teacher/Staff Representative: Adrienne Ambrose Community Member: Tracey Drye Community Member: AJ Calloway Motion to Approve: Melissa Morris Second: Lyndsey Weaver SGC Officers: Chair: Tracey Drye Parliamentarian: Natasha Sanford Vice Chair: Melissa Morris Motion: Jenny Hillman Second: Lyndsey Weaver	Mr. Webb
7:35 am	Action Item: Determine Committees: Budget/Finance, Outreach/Community, Principal Selection Committee 1.Budget/Finance – Meets once a year with Mr. Webb. He will explain how he will present the budget to the SGC and why. Chair: Donald Webb Committee: Adrienne Ambrose, Jenny Hillman, Will Hunter, Lyndsey Weaver 2. Principal Selection Committee – Meet in case a new principal must be selected. Committee: Tracey Drye, Jenny Whitmer, Melissa Morris, Jenny Hillman 3.Outreach/Communication – Deciding how to best communicate/share information with our community Chair: Melissa Morris Committee: Adrienne Ambrose, Jenny Whitmer, Will Hunter Motion to Approve: Lyndsey Weaver Second: Jenny Whitmer	Tracy Drye
7:40 am	Discussion Item: BFES Perception Survey Review Any Updates? Any Ideas? 1.Over the last year we did a 3-part study and did 1 on 1 interviews with the staff and focus groups that seek to find out what is going good and what can we improve upon. 2.We also did a parent focus group. 3.We did a student survey and received positive feedback. Students felt safe at our school. What should our next steps be? Students should hear the results of the survey. Example: You (student) said this (_____) here is what we are going to do (______). Next step: Comprise a student-friendly: Video or PowerPoint to share on BBC news to inform students of the survey results. Parents will receive the student survey results too. Next step: Looking at our action steps that we have already taken and reviewing these with our staff.	Mrs. Drye
7:45 am	BFES Strategic Plan Update We are in draft mode. The strategic plan is due on November 1st. 1.The Strategic Plan has 6 different items we will be choosing from. 6 Goals: Enhance performance for all students – As of now we have chosen to focus on students reading at or above grade level. We are at 95% this school year and our goal is 98%. Prioritize safety and operational efficiency – ISS and OSS – Last year we had 25 ISS/OSS and our goal is to cut that number in half to 13. Ensure impactful programming – Special education Proficiency math Strengthen work force engagement: Employee retention last school year we lost 4 teachers: 2 retired, 2 moved out of state. Next year’s goal is to retain our teachers and decrease the number from 4 to 3. Utilize fiscal resources effectively – Spend 100% of our monies. 46K told money is coming to our budgets today. We will put in the General Cost Fund to repay the school for the purchased EIP teacher approved in February by the SGC. Deepen Community connections – Student satisfaction survey (Red, Orange, Yellow, Green) Currently at: 53.7% green = Everything is great here. Our goal is to reach 65% in green. For each one of these goals, we have to decide: Why? We may change reading to math. How will we raise scores? What is our justification? How will we progress monitor that this is happening? 2.One of the items that is holding us up from deciding what our focus will be is that we have not received the GMAS Math Scores from FY23-24 school year. Hopefully will get these in late September.	Mr. Webb
7:50 am	Action Item: Next Meeting Date and Meeting Adjournment Date: Friday, October 4th at 7:15 AM Motion to Approve: Jenny Whitmer Second: Melissa Morris	Tracy Drye

SGC Members

Mr. Don Webb, Principal | Mrs. Tracy Drye, Parent Representative

Mrs. Jennifer Whitmer, Staff Representative| Mrs. Adrienne Ambrose, Staff Representative

Melissa Morris, Community Member | AJ Calloway, Parent Appointee

Will Hunter, Parent Representative | Jenny Hillman, Faculty Appointee

Natasha Sanford, Faculty Appointee | Lyndsey Weaver, Parent Representative

Officers and Committees

Chair – Tracy Drye
Vice Chair – Melissa Morris
Parliamentarian – Natasha Sanford

Budget/Finance	Outreach/Communication	Principal Selection Committee
Chair: Donald Webb	Chair: Melissa Morris	Tracy Drye
Adrienne Ambrose	Adrienne Ambrose	Jenny Whitmer
Jenny Hillman	Jenny Whitmer	Melissa Morris
Will Hunter	Will Hunter	Jenny Hillman
Lyndsey Weaver